FERPA

Student Right to Privacy (FERPA)

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a U.S. federal law that gives students access to their records and protects the privacy of their education records. IBE may not disclose personally identifiable information about students or allow inspection of their education records without written permission unless such action is covered by certain exceptions permitted by the act. Once a student has registered for courses at IBE, all rights provided by FERPA rest with the student, even if the student is younger than 18 years old. This applies regardless of country of residence or citizenship.

FERPA grants five basic rights to the student:

To inspect and review the information maintained in their student record.
To seek amendment to their records and, in certain cases, add a statement to the record.
To consent to disclosure of his/her records (with certain exceptions).
To file a complaint with the Department of Education Office in Washington, D.C.
To obtain a copy of the institution's policy.

Directory Information

Directory Information may be released without written authorization. FERPA defines “directory information” as being information not generally considered harmful to disclose, such as name, address, enrollment status, telephone, e-mail, place of birth, degree and awards, etc. IBE designates the following as public or “directory information”: student’s name, email, enrollment status, enrollment dates, and degree received. However, FERPA leaves it up to the institution to decide what it considers directory information.

If you decide to request that your directory information not be disclosed, please send a request for a Directory Information Block via email to the Registrar’s Office (registrar@instituteofbraineducation.com). The request must come from the email address on file in your student record and must include your student ID in order for us to process it.

Non-Directory Information

Non-directory information may only be released to third parties (including parents, spouses, and siblings) with written authorization. If a third-party tuition assistance agreement requires IBE to report grades or academic status, only the information required by the agreement will be reported.

Some examples of non-directory information are:

Race, ethnicity, and citizenship
Grades, GPA, course schedule
Documents required for admission
Billing or Financial Aid Information Giving Access to a Third-Party

Students may sign a FERPA Release Student Authorization Form to allow information to be released to a third party. To request the form, email the registrar. The request must come from the email address on file in your student record and must include your student ID in order for us to process it.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by IBE to comply with the requirements of FERPA. The name and address of the office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue,

SW Washington, DC 20202

RETENTION OF STUDENT RECORDS

IBE maintains a thorough and accurate system for entering, storing, updating, reporting, and securing data on student records. Each student’s progress is carefully updated to ensure that an accurate and complete record of their academic program becomes a part of their permanent record. Records are maintained in both digital and paper formats, as applicable.