Academic Policies and Regulations

1. Grades and Satisfactory Progress

Student performance is graded by percentage. Students must maintain an 80% average to progress from one course to the next within any given program. Students are encouraged to form study groups and utilize the available library room and facilities to assure lessons objectives are attained. Final grades are issued on a pass/fail basis, and notified to the students within a week of the ending date of each semester. In order for students to earn credit for completion of any subject, a minimum cumulative grade point average (GPA) of 2.0 on a scale of 4.0 is required.  The grading system used throughout the program will reflect the following equivalents:

Grade                                   Numerical Equivalent                                    Grade Point

A                                                             90-100                                                                  4.0

B+                                                           87-89                                                                     3.5

B                                                             80-86                                                                     3.0

C+                                                           77-79                                                                    2.5

C                                                             70-76                                                                     2.0

F                                                              Fail                                                                         0.0


2. Academic Probation and Dismissal

IBE encourages students to take every appropriate action necessary to ensure academic success.  Students whose academic performance is below the required standards are notified and may be placed on academic probation with a reduced course load to enable them to maintain satisfactory academic progress.  Academic dismissal occurs only when there is no further possibility of academic success as determined by the Dean of Students.
At the end of each term, any student whose cumulative GPA is below 2.0, or who did not satisfy IBE attendance policy for the semester will be placed on academic probation for the following semester. Students who fail to achieve a 2.0 cumulative GPA and/or are in non-compliance with IBE attendance policy will be dismissed from the program.

3. Grade reports and Transcripts

Each student’s file will contain student’s academic progress record and evidence of certificates issued by this institution. Should a student need a copy of an official transcript, the first copy will be provided at no charge. Subsequent copies are available upon payment of a fee of $15.00. Transcripts will only be released to the student upon receipt of a written and signed request. No transcripts will be issued until all tuition and other fees due the institution are paid current.

4. Course Transfer

To obtain a course transfer, the candidate must supply official transcripts for prior coursework and complete course description to the Admissions Dept. at the time of his/her interview. The Director of the Institute of Brain Education will determine any transfer credits to be awarded based upon the following criteria:

  • Coursework completed within the past 5 years and passed with a grade of “B” or better.
  • Advanced science/medical degree or training in Oriental Medicine.

5. Attendance Requirement

Students are expected to attend all classes as scheduled. Students must attend 90 percent of the scheduled class hours or grades may be reduced, at the discretion of the instructor.
Students tardy more than 15 minutes are considered absent for that class hour. Failure to attend classes could affect the requirement for licensing by the Arizona State Board of Massage Therapy. It is the student’s responsibility to make up missed course work and maintain the required training to meet seat time required for licensing.

6. Class Make-up Policy

If a student misses a class, it is incumbent upon the student to make up any missed exams or course work.  No credit will be awarded for attendance of any classes other than those for which the student is registered.

7. Make-up Examination Policy

All IBE students are expected to take all quizzes and examinations during regular class time in which they are administered. Make-ups for quizzes are not permitted. Examinations may be made-up at the discretion of the instructor. Failure to make up a midterm or final examination will result in a grade of zero for that examination. A failed midterm or final examination may result in a failing grade for the course. Failed courses must be repeated and successfully passed, at additional expense to the student to meet graduation requirements. Fees are charged for make-up examinations.

8. Repeat Policy

A student may repeat a failed course for a maximum of two times at his/her own expense. Both the original and repeated courses are counted as credits attempted. In computing the GPA, only the grade for the passed course will be counted.

9. Add/Drop/Change and Withdrawal Policies

A student wishing to add or drop a course must do so within the first two weeks of the semester. The only exceptions to this policy are students who have obtained approval from the Director. The fee for adding, dropping, or changing a course is $25.00 for each course affected. Student must fill out a drop/add form and submit it to the Registrar’s office. Student may withdraw from a course from the start of the 3rd week to no later than the end of the 8th week. Withdrawal from a course within this period of time will be indicated by a “W” on the students’ grade report and has no impact on the student’s GPA.21

10. Leaves of Absence

Should your circumstances be such that a leave of absence is needed, please submit an application for a leave of absence to the School Director. At his/her discretion, a leave may be granted for a reasonable time, as warranted by the circumstances. If a student repeatedly resorts to the use of a leave of absence, and if such applications show a pattern of delays, or should the issuance of a leave of absence be such that it would significantly interfere with the planned completion of a program of study, the School Director or his/her assignee may, in his/her sole discretion, dismiss a student from the program and issue the appropriate refunds as may be required.

11. Voluntary Withdrawal from School

In the event of unforeseen circumstances that require a student to be absent for an extended period, the student must withdraw from the program and re-enroll upon his/her return. Federal regulations require that any student missing classes for 30 consecutive days must withdraw from the program. An official withdraw form must be completed and returned to IBE before a withdrawal can be processed.

12. Academic Freedom

This institution is committed to assuring full academic freedom to all faculty members. Confident in the qualifications and expertise of its faculty members, the college encourages its faculty members to exercise their individual judgment regarding the content of the assigned courses, organization of topics and instructional methods, providing only that these judgments are made within the context of the course descriptions as currently published, and providing that the instructional methods are those official sanctioned by the institution. This institution’s ownership believes that the most important diversity that can accrue to the benefit of students is the diversity of thought that results from free discussion, the open expression of view-points and opinions on the subject matter at hand, and the diversity of thought that results from the free exercise of research and original thinking in the academic fields related to the institution’s course offerings. This institution, therefore, supports and encourages instructors and students to engage in discussion and dialog. Students and faculty members alike are encouraged to freely express views as long as they believe it would advance understanding in the specialized discipline being studied.

13. Program Changes

The courses or specific content of each program described in this catalog is subject to continuous revision or update. The program objectives remain constant, but advances in knowledge may require small adjustments in course content from time to time so as to assure the program is timely. Such changes to programs and/or component courses, including addition or cancellation of content or courses may be suggested by faculty members at any time. Such changes, revisions and upgrades will be

approved by the School Director prior to adoption. In this way the most recent industry developments may be incorporated into the curriculum. The school reserves the right to reschedule a student’s program start date based upon enrollment and/or course availability which may cause a student to start mid-semester.

14. Administrative Fees

  • Installment plan fee: $50
  • Late installment payment (per payment): $50
  • Returned check fee: $25
  • Make up exam fee (Written): $25
  • Make up exam fee (Practical): $50